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Members of the public who wish to make presentations to Council on their own behalf or on behalf of companies/organizations are called delegations.
Any member of the public wishing to appear before Council must adhere to the following guidelines, which are outlined in Amherstburg Council's Procedural By-law 2023-085:
9.1 The Town of Amherstburg actively encourages public engagement by inviting members of the community to participate in Council and Committee meetings, fostering a sense of inclusivity and transparency in local governance.
9.2 A delegation is a person intending to address the Council or Committee on a matter listed on the agenda where a decision of the Council may be required.
9.3 Delegations are permitted from the gallery during statutory public meetings under the Planning Act, or in accordance with any other legislation as required. Delegations are not required to give written notice to the Clerk but are encouraged to do so in order to facilitate the efficient conduct of the meeting.
a) Requests to participate electronically in a Public Hearing item are required to be submitted to the Town Clerk by noon on the last business day before the day of the meeting.
b) Delegation requests regarding any aspect of an official plan amendment, zoning by-law amendment or plans of subdivisions or condominiums will not be accepted between the conclusion of a public consultation meeting which was conducted in accordance with the Planning Act, and the final reading of the By-law.
9.4 Delegations during other proceedings of Council or Committees are permitted in relation to matters listed on the agenda stemming from all Administrative reports and by-laws; in accordance with the following:
a) Persons wishing to delegate at any Council or Committee meetings, shall advise the Clerk, no later than the Thursday before the meeting. Delegations shall provide their name, contact information, association with any organization (if applicable) and the agenda item to be addressed;
b) Delegation requests will first be reviewed to determine if it is merely seeking information, and if so, will be directed to the appropriate member of Administration for a response;
c) All delegations shall indicate the item on the agenda they wish to speak to, what action they wish the Assembly to take and shall provide a copy of any material intended for public distribution;
d) Delegations appearing before Council, who have previously appeared before Council on the same subject matter, shall be limited to providing only new information in any subsequent delegation request.
9.5 The Clerk may, from time to time, establish or amend procedures related to the Delegation Process, provided that such procedures do not conflict with the provisions of By-law 2023-085.
9.6 Unless otherwise authorized by resolution, or by a majority vote of the Council or Committee, a delegation shall be permitted to speak for a maximum of 5 minutes, excluding replies to questions from the members.
a) Only upon a verbal motion to extend the five-minute limit adopted by the majority shall the five-minute limit be extended and only one such extension is possible.
9.7 No more than 10 delegations will be heard per item of discussion by the Assembly.
9.8 Following each delegation, Members may ask questions of the delegate before receiving the delegation by way of motion.
9.9 Questions of staff by any delegate shall be received by the Chair and addressed when practical prior or during consideration of the subject item, after the conclusion and receipt of all delegations.
Delegation Request Forms
Online Fillable Delegation Request Form (Done directly through the website)
Delegation Request Form (Fill, print, sign, deliver - in person or email)
2023 Calendar of Council Meetings
For more information, please contact the Clerk's Department:
Email: clerk@amherstburg.ca
Phone: 519-736-0012
Fax: 519-736-5403
TTY: 519-736-9860