Members of the public who wish to make presentations to Council on their own behalf or on behalf of companies/organizations are called delegations.
Any member of the public wishing to appear before Council must adhere to the following guidelines, which are outlined in Amherstburg Council's Procedural By-law 2014-91:
- Section 5.2 - The Clerk shall not register a delegation unless there is a specific item listed on the Order of Business to which the delegate has a bona fide interest and wishes to address Council. In this instance, a delegation may register with the Clerk by the Friday, 12:00 noon, preceding the Council meeting. Any material submitted to the Clerk shall be circulated to Council as a "Delegation" submission.
- Section 5.3 - In the event registration with the Clerk is not made by 12:00 noon on the Friday preceding the meeting, but prior to 4:00 p.m. on the date of the meeting, the Clerk will bring the request to the attention of Council. Council, on a majority vote, may decide to hear the delegation. Any persons registering after the 12:00 noon deadline will be advised by the Clerk that they may not be heard as a delegation unless a majority vote by Council allows the delegation.
- Section 5.4 - A person may also be placed on the agenda as a delegation for the purpose of bringing a specific matter before Council, provided they notify the Clerk prior to the preparation of the agenda (Wednesday prior to the Monday meeting). The person shall inform the Clerk of the purpose of the requested appearance before Council and shall provide the Clerk with any material that the person intends to present to Council. The Clerk shall place the name of the person and the material, if any, on the agenda. The Clerk and/or CAO may refuse or defer the delegation based on the subject matter to be presented.
- Section 5.5 - Council will allow a maximum of five minutes per delegation per regular Council meeting. No more than four delegations will be heard per item of discussion by Council. The five minute timeline will be strictly enforced. The Clerk shall set a timer at the commencement of the delegation's presentation. The Mayor/Chair at the conclusion of the five minutes shall inform the delegation that the time limit has been exceeded and thank the delegation for the presentation. Only upon a verbal motion to extend the five minute limit adopted by a majority of members shall the five minute limit be extended.
The Delegation Request Form is available on the website or can be picked up at the Clerk's Department at Town Hall.
For more information, please read the Guide for Delegations, or contact the Clerk's Department:
Email: Paula Parker, Municipal Clerk
Phone: 519-736-0012 ext. 2238
Email: Tammy Fowkes, Deputy Clerk
Phone: 519-736-0012 ext. 2216