Now Hiring: Planning Clerk
The Town of Amherstburg is currently recruiting for a Planning Clerk.
Reporting to the Manager, Planning Services, the Planning Clerk ensures regulatory requirements are achieved and ensures that customer service issues are resolved so that residents have a high satisfaction level with the Town.
Responsibilities
- Provide customer service on matters related to the Planning division, and provide assistance to the Building division as required
- Manipulate images of various file types including resizing, cropping and importing among various applications
- Integrate multiple document types such as Word, Excel and PDF files including using Optical Character Recognition
- Typing and circulation of numerous documents including but not limited to By-laws, Subdivision and Site Plan Agreements, official plan and zoning By-law amendments, agendas, minutes, and Committee of Adjustment notices and decisions
- Prepare, format and coordinate the statutory compilation of mailing public notices lists for official plan and zoning By-law amendment applications, severance and minor variance applications in strict accordance with legislated timelines
- Copy and update amendments to the official plan and zoning By-law
- Create files and maintain filing system
- Input data and maintain summary of all subdivisions/site plan agreements, minor variances and severances
- Log all Planning Services applications and track over all stages of the development process
- Prepare letters to Engineer for drainage apportionments
- Coordinate with external legal firms and prepare letters to lawyers returning deeds for severances, registration of agreements on title
- Execute property title searches via the OnLand land registry portal
- Prepare initial structurally sound Council reports and By-laws, gathering background files, history and structural requirements for formal management and planning team review
- Remediate documents for full compliance with AODA accessibility standards prior to publication on Town’s website
- Post information on the Planning section of the Town’s website
- Research and investigate various issues that arise through inquiries with ratepayers and other departments
- Open incoming mail and prepare outgoing mail
- Process, track and reconcile departmental vendor invoices verifying billable line items against municipal purchase orders and routing documentation through the corporate ERP system to the Finance department for paymen
- Order office supplies
- Collect fees for Planning applications and Building division when necessary
- Other duties as assigned
Qualifications
- Must have a recognized 2-year college diploma or a recognized certificate in a related field including public administration or planning/municipal education
- Thorough knowledge of administrative, customer service, and public environments
- AMCTO (Primer on Planning, OACA course) is preferred
- Excellent organizational ability, oral communication, and written communication skills
- Working knowledge of the Planning Act
- Familiar with municipal administrative procedures required to compile background data and prepare initial, structurally sound Council reports and by-laws
- Demonstrated interpersonal skills in dealing with the public, staff, Councillors, committee members, outside groups and agencies
- Proficiency in Microsoft Outlook, Excel, Word, Adobe Acrobat Professional, Power Point and image editing software
- Proficiency using Microsoft Teams using internal task-tracking mechanisms (such as Lists, Planner, or Tasks) to log applications and demonstrate status of Planning Act applications at all stages of land development
- Familiarity with the OnLand land registry system, including the direct ability to execute property title searches and verifying underling land data
- Familiarity with basic municipal accounting practices
Work Experience
- Minimum of 3 years’ relevant administrative experience in a municipal planning/building department or real estate / municipal law firm
- Experience using an ERP
- Experience using GIS end user software
- Experience working in a networked environment
Employment Level
Full-time
Work Conditions
Work involves sitting and working on a computer for extended periods of time, and light lifting up to 10 kg.
The 2026 wage rate for this unionized position is $33.63/hr.
Eligibility Statement
We appreciate all applications and expressions of interest however, only those selected for an interview will be acknowledged. Personal information is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), 2001 S.O. 2001 and will be used solely for the purpose of candidate selection.
Equity Statement
The Corporation of the Town of Amherstburg is an equal opportunity employer and is committed to providing an equitable, inclusive and barrier free recruitment and selection process and in accordance with the Ontario Human Rights Code and Accessibility for Ontarian's with Disabilities Act (AODA), 2005 will accommodate the needs of applicants. Applicants invited to participate in the recruitment and selection process are asked to inform Human Resources staff of the nature of any accommodations and we will work with you to address your needs.
Applications are accepted until 11:59 p.m. on July 16th, 2026, and will only be accepted via the Town's online application platform.
Our hiring processes do not include the use of artificial intelligence to screen, assess or select applicants.
